InfrastructureDATABASE

IACC Memorandum of Understanding:

The following is a DRAFT Version of the IACC Memorandum of Understanding. The Memorandum of Understanding DRAFT can also be downloaded in MS Word format by clicking here.

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Infrastructure Assistance Coordinating Council

Memorandum of Understanding

Introduction and Mission

The Infrastructure Assistance Coordinating Council (IACC) is recognized by the Washington State’s Secretary of State as a non-profit organization. The IACC has been in existence for over 15 years and is comprised of staff from state and federal agencies, nonprofit organizations, local government associations, universities, and related organizations that provide infrastructure related financial and/or technical assistance to local governments in Washington State.

IACC’s is dedicated to helping Washington communities identify and obtain resources they need to develop, improve, and maintain public works programs. Together with IACC, communities are better able to provide the infrastructure necessary to enhance, preserve, and protect Washington’s environment and quality of life.

Purpose of the Memorandum of Understanding

This Memorandum of Understanding (MOU) formalizes the cooperative working arrangement among the members of the IACC. Membership is strictly voluntary, and there are no direct financial costs associated with membership. However, the IACC sponsors various events that require staff time, and member organizations are called on to provide assistance in preparing for and conducting these events. In some cases, members are asked to provide in-kind services, such as sending brochures to organizations on their mailing lists.

Members are asked to periodically participate in processes designed to identify ways of streamlining and coordinating the way in which infrastructure related financial and technical assistance is provided to communities. When appropriate, members are asked to consider modifying their individual service delivery strategies so that the overall delivery of service is improved. Compliance with these requests is voluntary.

The IACC uses its meetings and events to review new technologies, service delivery approaches, software, and other innovations that may improve infrastructure systems or the way in which services are provided. Members are asked to consider these innovations in light of their service delivery strategy to determine if they can be effectively incorporated into that strategy.

The IACC is governed by its By-Laws and Articles of Incorporation. It administers itself through quarterly meetings that follow standard meeting rules. The IACC has financial resources that are generated by conference proceeds, donations, and other fee-for-services. As noted above, there are no membership dues or other direct costs charged to members. The budget is used to provide educational opportunities to the members, to conduct the business of the organization or its events, or to provide services directly to local governments on behalf of the organization. No member or officer receives compensation for services rendered.

Expectations

Members are expected to attend and actively participate in the quarterly business meetings and vote on matters brought before the IACC in accordance with the wishes of the organizations they represent.

Members are expected to participate on various committees and provide their expertise, insight, ideas, and recommendations.
Members are expected to assist in developing and implementing the IACC conference and provide in-kind services as appropriate and warranted.
Members are expected to assist in developing and maintaining the IACC database and website used to inform communities about the availability of services and funds for infrastructure improvements.
The IACC is expected to convene scheduled meetings in a manner that is conducive to conducting the business of the IACC and is in accordance with its By-Laws and Articles of Incorporation.
The IACC is expected to keep its members informed of matters that affect the IACC, its members, and the communities it serves.
The IACC is expected to maintain the IACC database and website in a manner that makes them readily accessible and easy to use.
The IACC is expected to manage its resources in accordance with the direction of the members.
The IACC is expected to develop and implement an annual workplan.

Membership

Membership is open to all state and federal agencies having an interest in providing infrastructure funding and/or technical assistance to communities in the state. Nonprofit organizations, universities, associations, and other interested parties that assist communities meet their infrastructure needs are also eligible for membership. A list of current members is kept by the Secretary of the IACC and is attached to this MOU.

Membership is strictly voluntary. There is no membership fee. Members may withdraw by submitting a Letter of Resignation to the IACC Executive Committee.

Officers and Board of Directors

The IACC has a set of Officers and a Board of Directors who are elected in accordance with the By-Laws. They are responsible for the administration of the organization, management of its assets, and its overall activities. The duties, authorities, and responsibilities of the Officers and Directors are enumerated it the By-Laws. Their terms of office are also established in the By-Laws.

Liability

The IACC is liable for its actions in accordance with the laws that govern a nonprofit organization.

Meetings

Meetings, both of the entire membership and its subcommittees, are set by the By-Laws. At a minimum, business meetings will be held four times a year on approximately a quarterly basis. Members must attend these meetings in accordance with the By-Laws in order to retain their voting status.

Budget

The budget will be managed by the Officers and the Board of Directors in accordance with standard accounting procedures, the By-Laws, and the direction of the members. It will be established annually and reported on quarterly by the Treasurer.

Approval of the Memorandum of Understanding

By signing this MOU, the following agencies pledge to support the IACC by appointing a representative to the IACC, providing in-kind services as necessary and warranted to conduct IACC events, providing information to the IACC and its members about issues that affect the delivery of infrastructure related services to the communities in the state, considering opportunities to improve the delivery of services, and actively participating in the IACC and its events.